A task is the basic unit of work in HubNext. It has an assignee, a due date, a status, a discussion and files, and its full change history is kept. You can create a task from any page in a few seconds.
Where to find it
- The + New task button in the top bar — available on every page.
- The New task button on a project page — the project is filled in for you.
How to create a task
- Click + New task.
- Enter a title: briefly, what needs to be done. For example, "Fix report export to Excel".
- Choose a Project. If the project has subprojects, pick a Subproject if needed.
- Check the Assignee — the person who will do the task. It's filled in automatically: the person responsible for the project, or you if there is none. Pick someone else if needed.
- If needed, set the Priority, Type, Due date and Tags.
- Describe the task: what to do, why, and how to check the result. You can format text and insert links, tables and images.
- If needed, click Attach files or drag files onto the form.
- Click Create task.
A good description saves everyone time: the assignee won't have to ask again, and a month later it will still be clear what was done and why.
Task fields
- Project — required. Only people with access to the project can see the task.
- Subproject — a part of the project: an area, module or stage. Optional.
- Assignee — who does the task.
- Group — instead of a specific person, you can assign the task to a group. All group members will see it, and any of them can take it.
- Priority — Critical, High, Medium or Low. Medium by default.
- Type — Task, Bug, Idea or Improvement.
- Goal — which team goal the task contributes to.
- Due date — when the task should be done. Defaults to 3 days from now. Click Set start date to add a start date as well.
- Tags — labels for grouping tasks. Pick an existing tag or create a new one right in the field.
What happens after you create it
- The task gets a number like
hubnex-35. Use it to find the task and mention it in discussions. - The author and the assignee automatically become watchers: they get notified about new comments and changes.
- The assignee is notified about the new task. If the task is assigned to a group, every group member is notified.
You can assign a task to yourself and hand it over later — the assignee change is recorded in the task history, and the new assignee is notified.